Attendance, leave and shifts that payroll can actually trust
Biometric and app punches, rosters, overtime and leave balances reconciled into one clean set of payroll inputs — with every exception owned by a named manager.
- Punches ingested
- Shifts matched
- Exceptions routed to managers
- Regularisations approved
- Payable days locked
- MISSMissing punch — 2 employees, Plant BVerified
- OTOvertime beyond limit — 1 employeeVerified
- LEAVELeave without balance — 1 employeeVerified
- SHIFTUnassigned shift — night rotationPending
Muster roll · Shift roster · Overtime register
- Night-shift roster short by 2 people on the 24th — replacements suggested.
- 3 exceptions blocking payable-day lock, all routed to the accountable manager.
- Attendance downloaded from a device, cleaned in Excel, then emailed to payroll.
- Leave balances that differ between the policy document and the system.
- Overtime and shift allowances calculated by hand for each plant or site.
- Nobody can say who approved a regularisation three months later.
- Capture modes
- Biometric · Mobile geo-punch · Web
- Reconciliation
- Missing punch · Half day · Weekly off · Holiday
- Overtime
- Rate rules per grade, site and statute
- Close
- Locked period with adjustment tracking
- 1Capture
Biometric devices, mobile geo-punch and web check-in feed the same attendance ledger.
- 2Reconcile
Missing punches, half-days, weekly offs and holiday calendars are matched against the applicable shift.
- 3Approve exceptions
Every exception is assigned to the reporting manager with an SLA; approvals are recorded as evidence.
- 4Lock the period
Once the period closes, attendance becomes a frozen payroll input — later edits create a tracked adjustment.
Attendance reconciliation — configured for 🇺🇸 United States
The same product, populated with representative data and local identifiers. Never a different product per country.
- Punches ingested
- Shifts matched
- Exceptions routed to managers
- Regularisations approved
- Payable days locked
- MISSMissing punch — 2 employees, Plant BVerified
- OTOvertime beyond limit — 1 employeeVerified
- LEAVELeave without balance — 1 employeeVerified
- SHIFTUnassigned shift — night rotationVerified
Muster roll · Shift roster · Overtime register
- Night-shift roster short by 2 people on the 24th — replacements suggested.
- 3 exceptions blocking payable-day lock, all routed to the accountable manager.
Rotating shifts, night allowances, weekly off patterns and site-level calendars as configuration, not code.
Earned leave, casual, sick and comp-off with accrual, carry-forward and encashment rules.
A manager sees only their team's exceptions, with an ageing view so nothing sits unresolved.
Who punched, who regularised, who approved, and when — retained with the payroll period.
Do you work with our existing biometric devices?
Yes — attendance is ingested from device exports or a device integration, and reconciliation happens in HRPortal.ai rather than in a spreadsheet.
How long does a workforce management rollout take?
It depends on how much history you migrate. A single-country workspace with employee records, attendance policies and one payroll cycle is typically configured in weeks, not quarters — we run it with you as a founding design partner.
Ready to run global HR on one platform?
Book a focused walkthrough. We’ll map your operating requirements and configure a representative workspace experience.