Invite your HR team and give them access

Give colleagues HR, payroll, administrator or auditor access from their employee profile.

In HRPortal every sign-in is linked to an employee record. To give someone HR, payroll or admin access, you first add them as an employee, then assign the access on their profile. The person remains an employee regardless of elevated access.

1. Add your colleague as an employee with their work email (Organization → Employees → Add employee).
2. Open their profile and go to the Administration tab.
3. Open Access and roles.
4. If they are not signed in yet, choose their Workspace access (for example Payroll access, HR administrator or Workspace administrator) and select Invite employee. They get an email to set up their sign-in.
5. If they already use HRPortal, change their Employee access level instead.

• Employee self-service: their own records only.
• Manager access: their own records plus their team.
• HR access / HR administrator: people operations across the workspace.
• Payroll access: prepares and runs payroll.
• Auditor access: reviews records and evidence without making changes.
• Workspace administrator: workspace configuration, access control and operations.

Only workspace administrators can give HR administrator or Workspace administrator access when inviting. The People → Invite team screen only offers Employee and Manager access.