Go live in stages you can check.
No big-bang cutover. Each stage ends with something your team can see and sign off — defaults confirmed, a migration preview approved, a payroll month reconciled.
Who does what, and how you know each stage is done.
- Stage 1
Scope
We map your legal entities, locations, statutory registrations, modules and the system you are leaving.
Your team: Share your entity list, registrations and a sample export.
- Entities and locations
- PF, ESI, PT and LWF registrations
- Modules in scope
- Stage 2
Configure
Your workspace starts with standard defaults. Your owner reviews each one, changes what doesn’t fit and confirms it.
Your team: Confirm defaults; set leave policies, holidays, shifts and salary components.
- Review your defaults
- Setup checklist per module
- Validation before sign-off
- Stage 3
Migrate
Exports are mapped once, every row is validated, and you approve a preview of the scope before anything is imported.
Your team: Approve the mapping and the preview.
- Preview before import
- Automatic retry
- Roll back an employee import
- Stage 4
Parallel payroll
We recommend running one payroll month alongside your current system and comparing registers line by line before you switch.
Your team: Run the month in both systems; sign off the differences.
- Minimum wage screening
- Maker-checker approval
- Register comparison
- Stage 5
Pilot and invite
Managers and a small group go first. Once sign-in and approvals work for them, everyone else is invited.
Your team: Pick the pilot group and roles.
- Invitation delivery check
- Role learning paths in Help
- Ask HR AI for how-to
- Stage 6
Go live
The Review & Launch step checks each module is validated. After launch, changes ship as governed releases.
Your team: Approve go-live.
- Review & Launch preflight
- Audit trail from day one
- Staged releases with rollbacks
Your history comes with you.
Sources we migrate from today. Mapping is done field by field in the browser — no AI guesses at your data — and nothing is imported until you approve the preview.
- Keka
- greytHR
- Zoho People
- Zoho Payroll
- Spreadsheets
| People | Employee basic, personal and job details; custom fields; reporting lines |
|---|---|
| Organization | Departments, locations, entities and positions |
| Leave | Policies, consumed leave and carry-over balances |
| Payroll | Current and previous salary, bonuses with payout dates, financial information |
| Tax | Investment declarations for the year |
| Other | Assets, competencies and objectives (optional) |
What we take care of
- Workspace preparation and standard defaults
- Migration mapping templates for your source system
- Validation of each module before sign-off
- Guides and role learning paths for HR, managers and employees
What stays with you
- Your policies, holidays and salary structures
- Statutory registrations and filings with the authorities
- Approving the migration preview and the parallel payroll
- Choosing who is invited, and when
Bring us one difficult payroll month.
We’ll show you how it runs in HRPortal — the rules, the checks and the evidence — before you commit.
